Public Folders

Public Folders can be created in the Administrator for equal shared access by selected users and groups.

Public folders are not owned by any particular user, so no user holds the ‘master’ copy. As such, a public folder will appear directly under the WinPST Public Folder in Microsoft Outlook, for those users who have access, once synchronization has taken place.

 A useful example of a public folder is a shared contacts folder, where all specified staff will have access to the organization-wide list of contacts. Another example, is a meeting room calendar, which lets all staff know when a meeting room is available or in use.

When a new public folder is first created it contains no records. One or more users with write access must create new items or copy existing data into the folder once it is visible in Microsoft Outlook. Refer to section Copying existing data to a public folder.


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